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Policies & Procedures

Code of Conduct

Students are expected to:

  • Behave in a polite and friendly manner and show respect and tolerance for the opinions and beliefs of their teachers and fellow students
  • Address their teachers by their title and surname
  • Attend lessons punctually and regularly
  • Avoid missing school except in cases of illness or unavoidable circumstances
  • Cultivate a disciplined and systematic approach to their studies
  • Wear the correct school uniform and comply with the rules regarding haircuts, shaving and jewellery
  • Leave valuables and electronic items at home
  • Respect school property.
  • Stealing will not be tolerated.

Discipline Policy

Discipline is the responsibility of all teachers and students, whether it be in the classroom or on the School premises. In case of misbehaviour, the following steps are taken by teachers:

Strike 1- warning, verbal

Strike 2- the offence is recorded on the discipline referral form and the student is asked to see the Head of Year

The Head of Year may subtract points from the conduct mark for minor offences (Category 1).  The Head of Year informs the parents and may impose further sanctions (1 day ISS, SSS).  Disruptive and major offences (Categories 2, 3) are referred to the Head of Discipline.

The Grammar School ethos dictates that students who misbehave are first offered guidance and counselling measures before the imposition of any penalty.


Possible punishments: 

ISS – In School Suspension

SSS School Social Service  

OSS Out of School Suspension 

Disciplinary Actions

Disciplinary cases are dealt with by the Deputy Headmaster in charge of discipline after referral by a teacher.  According to the severity of the case, the Deputy Headmaster may deal with the case himself or convene a discipline committee comprised of the teacher in charge of the student, three other teachers (at least one should be a Head of a relevant Department) and/or two students from the students committee (if the case does not jeopardise the disclosure of personal information).

The Discipline Committee may impose disciplinary actions ranging from guidance to suspension at home (five days maximum), depending both on the severity of the case and the frequency of misbehavior of the particular student. Total expulsion from the School may be imposed only by the Teachers’ Council after referral by the Discipline Committee.

The parents/guardians involved are informed immediately about both the incident and the imposed penalty by the Deputy Headmaster.  In case of disagreement, the case is referred to the Academic Committee and their decision is final and binding.

The Grammar School ethos dictates that students who misbehave are first offered guidance and counselling measures before the imposition of any penalty.

Discipline categories

MINOR (Category 1) DISRUPTIVE (Category 2) MAJOR (Category 3)
Being talkative/noisy in class Cheating in a test Involvement in fighting (physical)
Use of mobile in class Intentional damage to property Verbal abuse of a teacher
Late unexcused entry Leaving school without permission Bullying (of any kind)
Copying work from another student Involvement in fight (verbal) Stealing (any value)
Aggressive behaviour Insubordination
Plagiarism Disrespect towards teacher
Covid-19 policy violation


Offences are recorded, and the students are asked to see the relevant Head of Year. Serious offences may be referred directly to the Head of Discipline – the Head of Year  is also informed.

1, 2 A. Theodotou, K. Pelekanos (Greek Speakers)
1, 2 A. Koliandri (English Speakers)
3 K. Pelekanos
4 D. Heracleous
5 G. Stavrou
6 A. Athanasiou
7 I. Hadjitofis

Mobile Phone Policy

The following policy for mobile phonesprovides teachers, students, and parents with guidelines and instructions for the appropriate use of mobile phones during school hours. 

Students and their parentsmust read and understand thepolicybefore students are given permission tobring mobile phones to school.  Thepolicyalso applies to students during schooltrips and extracurricular activities. 


It is the responsibility of students who bring mobile phones to school to abide by the guidelines outlined below:

1.Parentsshould be aware if their child takes a mobile phone to school. 

2.The use of mobile phones is tolerated within the premisesof the school but strictly forbidden duringteaching hours.The devices should be switched off at the beginning of the lesson and kept in the student’s bag or placed on the teacher’s desk.

3.  The schoolrecognisesthe importance of emerging technologies present in modern mobile phones.Teachers may wish toutilisethese functions to aid teaching and learning and students may have the opportunity to use their mobile phones in the classroom. On these occasions, students may use their mobile phones in the classroom when verbalpermission has been given by the teacher. 


4.Unless verbalpermission is granted, mobile phones should not be used during school lessons and other educational activities, such as assemblies. Mobile phones are only to be used in the event of an emergency and with permission from a member of staff. 

5.  Mobile phones must not disrupt classroom lessons with ringtones, music or beeping. 

6.Using mobile phones to bully and threaten other students is unacceptable and will not be tolerated. 

7.  Mobile phones that are found in the school and whose owner cannot be located should be handed in to front office reception. 

8.  The school accepts no responsibility for replacing lost, stolen or damaged mobile phones. 

9.  Any studentcaught using a mobile phone to cheat in exams or assessments will face disciplinary action. 



1.On the firstviolationof this policy the mobile phone will be confiscated by the teacher andplaced on the teachers desk. The student will be able to collect it at the end of thelesson.The offence is recorded on the discipline referral form and the student is asked to see the Head of Year. 

2.Repeated offences will be referred to the Head of Discipline and/or Discipline Committee.



Uniform Policy

If a student is not in proper uniform, or his/her appearance is judged to be unacceptable, the student is asked to see any of the Heads available, as soon as possible. At first offense students will be sent home or be required to call home for a change of clothing. Student will wait in the lobby until change of clothing arrives.

If the student does not report to any of the Heads, as instructed, this will be considered a serious offence of insubordination and the matter is directly referred to the Discipline Committee.

Repeated offences are referred to Discipline Committee for further action.

General Points on Appearance & Uniform  

  • Current Class 7 students areallowed a black jersey(their own design) 
  • Nails/Makeup:Nocolourednails and no makeupis allowed in Classes 1-5.   
  • Classes 6-7: Nails of pale colors(grey,pink, beige) and reasonable lengthare allowed.  No excessive makeup is allowed. 
  • Boysmust be clean shaven.Only a single day’s growth of hair will be tolerated.
  • Boys are required to have tidy hair with no shaven designs or spikes.  Longer hair should be above the collar at the back, cut above the eyebrow in the front and not worn in a ponytail. 
  • Girls.Onemodest item of jewellery is permitted.  Girls are allowed one set of earrings (studs)inthe lower lobe of each ear. Noother facial orvisible body piercings are allowed, this includes tongue piercings. 
  • Non-natural haircoloursor highlighted hair, extensions and beaded additions are not permitted.   
  • Jeans,leggings,tight trousers, and bootsarenot allowed. 
  • Skirtsandtrousersmust be worn above the hipbone. 
  • A photo of school uniformisposted in every classroom. 


The Grammar School’s Privacy Notice

P.G.M.S. (PRIVATE GRAMMAR & MODERN SCHOOLS) LIMITED is a private limited liability company incorporated under the laws of the Republic of Cyprus, with offices at Anthoupoli, Pano Deftera, Nicosia, Cyprus (the “School”). References in this Privacy Notice to “we”, “us”, or “our” refers to the School.

With this Privacy Notice we provide information about how the School handles Personal Information (“PI”) of prospective, current and past students including students enrolled in our summer club as well as PI of their parents or legal guardians (“Guardians”). We take our responsibilities under applicable data protection legislation seriously and are committed to protecting PI collected and processed by the School.

The categories of PI we collect and hold:

The School collects and processes the following student PI:

  • Personal information (such as full name, ID or passport number, unique pupil registration number, address, email and address, phone number)
  • Characteristics (Such as language, nationality, city of birth)
  • Attendance information (sessions attended, number of absences and absence reasons)
  • Curricular record (academic achievements, other skills and activities)
    • Assessment information (such us grades and disciplinary reports, interim reports, academic record, ranks, averages, notices sent to parents)
    • Academic information (such as previous school, year of enrolment and departure, further education e.g. military / university)
    • Images including individual head shots of students, video and audio recordings of individuals engaging in School activities or captured by the School’s CCTV system.
    • Relevant medical information (such as medical history and medical conditions)

The School collects and holds the following Guardian PI:

  • Name and surname
  • Contacts details (Such as email, phone number and address)
  • Bank details
  • Financial background
  • Marital status
  • Languages spoken
  • Next of kin information
  • Information on after school carers of the child

As a School we may from time to time, collect and process special categories of PI. Special categories of PI include health related information, criminal convictions, information revealing racial or ethnic origin and religious or philosophical beliefs.

Insurance policy

Set out below are the details for the insurance cover for Grammar School students, on a twenty four hour basis, according to the policy with Universal Life Insurance Company:

  • Death €2.000
  • Permanent total disability €20.000
  • Permanent partial disability (percentage according to disability table) €20.000
  • Medical and other expenses (hospitalisation, blood tests, X-rays, surgery etc.) €2.000

For dental treatment necessitated by an accident the coverage for medical and other expenses may not exceed the amount of €200.

In case of an accident the company must be notified in time (within fifteen days from the date of accident), the appropriate form must complete and the necessary documents provided.

For further clarifications and information please contact our insurance agent Yiannos Charilaou on +357 99663828.

Parents must be informed that, upon the occurrence of a Force Majeure event, the School will use all reasonable ways to lessen the effects by providing education remotely where and if possible. Force Majeure means causes which are unpredictable and beyond the control of the School and which could not have been avoided or prevented. These cases could be war, industrial action, floods, Act of God, epidemic, pandemic or plague, statutory provisions, acts of Government bodies or authorities.